Privacy Policy

I have adopted this Privacy Policy, which determines how I am processing the information collected by Smart Sheet Lab, which also provides the reasons why I must collect certain personal data about you. Therefore, you must read this Privacy Policy before using Smart Sheet Lab website.

Data Controller: Smart Sheet Lab Effective Date: 20/03/2026

1. Introduction and Scope

This Privacy Policy describes how we collect, use, and protect information when you interact with our website. Our platform is dedicated to providing high-quality, free Microsoft Excel and Google Sheets templates alongside comprehensive instructional content, including detailed formula definitions and keyboard shortcuts.

Our core mission is to offer these educational resources to the public without the barrier of mandatory account registration. This document serves to ensure transparency in our data practices while we maintain a sustainable, free-to-use resource model for our global community of users.

2. Types of Data Collected

To provide a functional and optimized experience, we collect specific categories of data. We distinguish between the data we need for site operations and the information we explicitly do not collect.

Information We Collect

• Non-Personally Identifiable Information (Non-PII): We automatically collect technical data through analytical tools. This includes:

  • Browser type and version.

  • Device type (e.g., mobile, tablet, or desktop).

  • Operating system.

  • Anonymized IP addresses (where the individual user cannot be directly identified).

• User Behavior Data: We track access patterns to understand how users interact with our content, such as which specific template pages or shortcut guides are most frequently utilized.

• Direct Communication Data: Personal data, such as your name or email address, is collected only when you voluntarily initiate contact with us via email or our provided web forms for support or inquiries.

"The Uncollected" – Information We Do Not Request

Consistent with our commitment to privacy and our "no-registration" model, we do not collect, request, or store the following:

• Full legal names (unless provided in a contact form).

• Physical home or business addresses.

• Telephone numbers.

• Payment information (credit card details, billing addresses, or banking data).

3. Cookies and Third-Party Advertising (Google AdSense)

To support our free resource model, we partner with third-party vendors to serve advertisements.

• AdSense Integration: We use Google AdSense to display relevant advertisements to our users. This revenue allows us to continue developing and providing templates at no cost.

• DART Cookies: Google, as a third-party vendor, uses DART cookies to serve ads based on a user's visit to this site and other sites on the Internet.

• Opt-Out Instructions: Users may opt out of the use of the DART cookie by visiting the Google Ads Privacy Policy.

• Functionality: Cookies are used on this site to:

  • Personalize advertising content to enhance user relevance.

  • Gather aggregated analytical data to maintain site efficiency.

4. Legal Bases for Processing (GDPR Compliance)

For users within the European Economic Area (EEA), we process data under the following legal grounds established by the General Data Protection Regulation (GDPR):

• Legitimate Interests: Processing is necessary for website analytics, maintaining robust site security, and the continuous improvement of our Excel and Google Sheets templates.

• Consent: We rely on your explicit consent for the placement of non-essential cookies and marketing tracking.

• Contractual/Legal Necessity: We process data when it is required to respond to your direct inquiries or to comply with a lawful request from a public authority.

5. Purpose of Data Utilization

We utilize the data collected for the following strategic purposes:

• Traffic Analysis: To monitor and optimize website performance and stability.

• Content Excellence: To prioritize updates and improve our extensive library of over 400+ Excel and Google Sheets functions and hundreds of keyboard shortcuts.

• User Experience Enhancement: To refine the interface and navigation based on user behavior patterns.

• Sustainability: To maintain the free-to-use resource model through optimized ad delivery.

6. Data Sharing and International Transfers

• General Prohibition: We do not sell, trade, or share personal data with third parties for commercial or marketing purposes.

• Third-Party Disclosure: Data is only disclosed to:

  • Google (via AdSense) in accordance with their standard privacy protocols.

  • Legal authorities, only when mandated by valid legal processes.

• International Transfers: Data processed by third parties like Google may be transferred to and stored in the United States. We ensure these transfers are protected by standard contractual clauses or equivalent legal safeguards to maintain the level of protection required under GDPR.

7. Data Retention Periods

We adhere to the principle of data minimization:

• Anonymized Analytics Data: Retained for the period necessary to conduct long-term trend analysis and performance reviews.

• Contact Information: Retained only for the duration required to fully resolve your specific inquiry or support request.

8. User Rights under GDPR

If you are located in the EEA, you possess the following rights regarding your personal data:

• Right of Access: You may request copies of any personal data we hold about you.

• Right to Rectification: You may request that we correct any information you believe is inaccurate or incomplete.

• Right to Erasure ("Right to be Forgotten"): You may request the deletion of your personal data under certain legal conditions.

• Right to Data Portability: You may request that we transfer your data to another organization or directly to you in a structured format.

• Right to Restrict or Object: You may limit how we process your data or object to the processing of your personal data entirely.

9. External Links and Third-Party Content

Our website contains links to external sites, such as official Microsoft Excel references or Google Sheets documentation. We are not responsible for the privacy practices or the content of these external entities. We encourage you to review the privacy policies of any third-party site you visit.

10. Security Measures and User Responsibility

We employ standard technical safeguards to protect the integrity of the data we collect. However, please note the following regarding your use of our resources:

• Terms & Disclaimer Cross-Reference: This Privacy Policy should be read in conjunction with our Terms & Disclaimer document, particularly regarding user liabilities and file functionality.

• VBA and Automation Warning: Users must understand that files containing VBA (Visual Basic for Applications) or automation may behave differently across various versions of Excel or Google Sheets. The user is solely responsible for ensuring data integrity and performing full backups before execution.

• Resource Use: Use of the templates and instructional content provided on this site is entirely voluntary and at the user’s own risk.

11. Amendments and Contact Information

• Policy Updates: This policy may be updated periodically to reflect changes in legal requirements or our operational practices. All updates will be published on this page.

• Contact Method: For any inquiries regarding this Privacy Policy, your data rights, or GDPR-related questions, please use the contact information provided on our website.

Data Controller Identity: Đặng Thành Thái Contact Email: smartsheetlab01@gmail.com